College of Fellows of the Construction Specifications Institute
History of the College of Fellows
For many years, there was no formal organization of Fellows of the Construction Specifications Institute. Prior to the establishment of the College, Fellows’ activities were limited to an annual reception at the CSI Convention, consisting of a cash bar that was attended by Fellows and their spouses and guests. This was followed by the Annual Fellows Meeting, attended only by Fellows and those to be elevated to Fellowship at that year’s Convention, where the Fellows introduced themselves (usually by class) and individually reported on any information about Fellows that were not in attendance; this was followed by a very brief informational program about something that was expected to be of interest to the Fellows. These were purely social events, opportunities to see old friends and catch up on news. The President’s Gala included recognition of those Fellows in attendance, and the induction ceremony for new Fellows, but this was a CSI event rather than one organized by the Fellows.
The genesis of the College of Fellows as a formal organization dates back to an e-mail exchange between Richard Eustis, FCSI, and Gilman Hu, FCSI, in 2000. After Dick Eustis had completed his service on the CSI Executive Committee (he had been Institute President and then Immediate Past President for 1996-1998), he was appointed to serve on the Jury of Fellows while Gilman was Chair of the Jury. In his e-mail, Dick asked Gilman, "Did the Fellows want to do more than just have a cash bar reception, annual introductions, and a few comments about Fellows that were not present--especially since there was no recording of the comments so they were lost except for the memories of those in attendance?" The question grew out of Dick’s thinking about a greater level of participation by Fellows than had occurred in the past and as a part of stimulating some additional activity by the Jury of Fellows.
As a follow-up to their e-mail discussion, Gilman, as Chair of the Jury of Fellows, mailed a survey to all living Fellows, to determine if the Fellows were interested in expanding the range of Fellows’ activities, and increasing the Fellows’ profile within CSI. Gilman published a synopsis of the survey responses and comments in a three page newsletter he called “The Coconut Wireless – aka The Chairman’s Newsletter to the Fellows” dated 15 May 2001. (Gilman is from Hawaii, hence the coconut moniker).
Gilman added his own comments, which essentially laid out the need and structure for the future College of Fellows. He noted that the Jury of Fellows determines who will become a Fellow, but, other than the annual meeting and the banquet at the convention, the Fellows had no formal venue to discuss issues of related to Fellows.
Gilman said, “Establishing a 'College of Fellows' is the first step to handle the administration of the Fellows. A recognized 'vehicle' will then be in-place to formulate 'policies' or recommendations, to accept tasks, etc.”
Gilman's original newsletter and the brief survey caused Fellows to begin thinking of fresh ideas and possible activities. It also demonstrated there was an untapped potential in the Fellows that might be of value to the Institute. The original intent of Gilman’s newsletter was to stimulate more active involvement by Fellows and to keep the Fellows informed in a way that had never been tried in the past.
Discussions at the Fellows workshop and annual Fellows Meeting at the 2001 Convention were centered on the concept of establishing a College of Fellows. The outcome was the adoption of a resolution containing three action items relative to the creation of a possible “College of Fellows”: investigate other similar organizations, develop a draft document to establish a “College of Fellows”, and prepare a recommendation for recognition of the “College of Fellows” by the CSI Board of Directors.
The Task Team of CSI members who participated in the development of the initial draft of bylaws for a College of Fellows were R. Stanley Bair as Chair, Jo Drummond, Richard Eustis, Alana Griffith, Dennis Hall, Diana Hamilton, Gilman Hu, Joseph Kasimer, Robert Molseed, William Pegues, William Riesberg, Carole Schafmeister, Tom Tarkowski, and Gene Valentine, who was Chair of Jury of Fellows.
The February 2002 edition of The Fellows, “A Newsletter Written by Fellows of CSI for Fellows of CSI”, established the newsletter as the means of communication between Fellows. Gilman remained the publisher and Dick Eustis became the editor, an arrangement that has continued to the present time. The continued existence of this publication is due to the initiative and hard work of its two founding members, and to the donors who have supported the newsletter. Initially, the intent was to ask CSI to fund the newsletter, Joe Kasimer opined that this process would take too long, and offered the first donation for a newsletter fund; other initial donors were Knox Tumlin and Jim Chaney. It was through the generous donations of these three Fellows, and later other donors, that The Fellows was printed and mailed. Today, with the exception of only a few Fellows who do not have e-mail, distribution of the newsletter is electronic and so the publishing costs are minimal.
At the workshop, there were discussions about the relationship the College of Fellows and CSI. Two distinctly different approaches were considered: should the College be an integral unincorporated activity of the Institute, or should it be a separate organization?
Those present also decided that a ballot for the creation of a College of Fellows, with the final by-laws, should be sent to all Fellows, rather than having voting limited to those Fellows present at the workshop. However, a straw vote was held to see who in attendance felt that the College should be created, and the vote was unanimous to proceed accordingly.
Building on the precedent of the Fellows workshop at the 2002 Convention, the April 2003 workshop had three primary purposes: approval of the modified proposed bylaws by the Fellows; approval of the resolution adopted in 2001, to obtain recognition of the College of Fellows by the Institute Board of Directors; and nomination of College officers, in anticipation that the formation of the College and the bylaws would be approved by the Institute Board. Obtaining Institute Board approval required presenting the Board with a specific recommendation, including documentation that the College of Fellows had broad support among the Fellows.
The officers elected for the initial 2003-2004 College of Fellows Board were Chancellor, Ross Spiegel; Vice Chancellor, Jerry Alciatore; Secretary, Weldon Nash, and Bursar, Gregg Borchelt. Grant Easterling, Chair of the Jury of Fellows, served as a non-voting Director.
The CSI College of Fellows was approved by the Institute Board at their June 2003 meeting, bringing to fruition the idea floated back in 2000 by Dick Eustis and Gilman Hu, and then made real by more than two years of hard work by a group of dedicated Fellows. The College was now poised for Future Continued Service to the Institute.
2016-2017 Board of Directors
Bylaws of the College of Fellows of the Construction Specifications Institute
Adopted 2 July 2002; amended 31 March 2011.
I. The College of Fellows
A. The College of Fellows of the Construction Specifications Institute is composed of those individuals who have been advanced to Fellowship, have the right to use the initials FCSI, and to use the title Fellow of the Constructions Specifications Institute, all in accordance with the Bylaws of CSI.
A. The purpose of the College of Fellows is to: engage the Fellows in educational and charitable activities; stimulate the sharing of interest among the Fellows; promote the purpose of the Institute; advance the construction industry; be of service to society; and perform services for the Institute as agreed upon with the Institute President.
A. The Officers of the College of Fellows and their terms of office shall be as follows:
1. THE CHANCELLOR shall serve a single one-year term that shall immediately follow a term as Vice Chancellor.
2. THE VICE CHANCELLOR shall serve a single one-year term as Vice Chancellor and shall succeed to the office of Chancellor.
3. THE SECRETARY shall serve a single two-year term of office.
4. THE BURSAR shall serve a single two-year term of office.
5. THE IMMEDIATE PAST CHANCELLOR shall serve a single one-year term immediately following the term as Chancellor.
6. DIRECTOR: The Chair of the Jury of Fellows shall serve a one-year term as an advisory, non-voting member of the Executive Committee of the College of Fellows.
IV. Election of Officers
A. The Officers shall be elected by those present at the Annual Business Meeting of the College and shall take office immediately following the adjournment of the meeting at which they were elected.
B. The Fellows present at the Annual Business Meeting shall elect new officers to the Executive Committee each year to fill the expiring terms of existing officers. In odd numbered calendar years a Secretary shall be elected and in even numbered calendar years a Bursar shall be elected.
V. Duties of the Officers
A. The Chancellor shall act as the presiding officer at the Annual Business Meeting and at any meetings of the Executive Committee of the College of Fellows. The Chancellor shall perform all the duties incidental to the office, those required by law and these Bylaws, and those properly delegated to the office by the Executive Committee of the College of Fellows.
B. The Vice Chancellor shall assume all the powers and the duties of the Chancellor in the event of absence or disability of the Chancellor and shall perform other duties assigned by the Executive Committee of the College of Fellows or by the Chancellor.
C. The Secretary shall record all actions taken at the Annual Business Meeting and meetings of the Executive Committee of the College of Fellows, shall furnish a copy thereof to all members of the College of Fellows, and shall perform other duties assigned by the Executive Committee of the College of Fellows or the Chancellor.
D. The Bursar shall be responsible for the financial affairs of the College of Fellows and shall serve without bond. The Bursar shall undertake such related responsibilities as are assigned by the Executive Committee of the College of Fellows. The Bursar shall accept receipts and authorize disbursements from the College of Fellows funds with the approval of the Executive Committee of the College of Fellows.
E. The Immediate Past Chancellor shall perform duties assigned by the Executive Committee of the College of Fellows or by the Chancellor.
VI. The Executive Committee of the College of Fellows
A. The Officers of the College of Fellows shall constitute the Executive Committee of which the Chancellor shall be the Chairman and the Vice Chancellor shall be the Vice Chairman. The Executive Committee shall be responsible for the conduct of the affairs of the College of Fellows.
B. The Executive Committee shall meet at least annually. It may meet at the time and location of the Investiture of Fellows, prior to the Annual Business Meeting of the College of Fellows. The Executive Committee may, in addition, conduct business by mail, e-mail, facsimile or by telephone.
C. The Executive Committee of the College of Fellows shall report to the membership of the College of Fellows at each Annual Business Meeting and shall submit a written “informational report” to the CSI Board of Directors at its Annual Meeting.
VII. Vacancies in Office
A. In the event an Officer cannot or does not fulfill the duties of the Office, the remaining members of the Executive Committee of the College of Fellows shall appoint a member of the College of Fellows to serve out the original elected officer’s term with full rights and title to the office. If the Chancellor’s office become vacant, the Vice Chancellor shall immediately succeed to the unexpired term of the Chancellor, and on completion of that term, shall continue to serve as Chancellor for a full on-year term. The Executive Committee of the College of Fellows shall appoint a new Vice Chancellor who shall complete the term of the original Vice Chancellor but who, unless duly elected as Vice Chancellor, shall not succeed to the Chancellor’s office. All officers shall remain in office until their successors are duly elected and installed.
VIII. Annual Business Meeting
A. A business meeting of the College of Fellows shall be held annually at the time and place of the CSI meeting at which the “Investiture of Fellows” occurs. Notice of the business meeting shall be sent to all Fellows at least 30 days prior to the meeting.
B. A quorum at the Annual Business Meeting shall consist of not less than fifty (50) Fellows representing not less than eight (8) CSI Regions.
C. Any motions, resolutions or proposed amendments to these Bylaws must be presented in writing to the Secretary of the College of Fellows not less than six (6) weeks in advance of the Annual Business Meeting in order that the Secretary may properly notify the membership of the College of Fellows at least 30 days prior to the meeting. No actions taken at the Annual Business Meeting shall be in conflict with the Bylaws of CSI.
A. The Executive Committee of the College of Fellows shall appoint a Nominating Committee to propose a slate of officers for election by those members present at the Annual Business Meeting.
B. Other committees as may be needed may be appointed by the Chancellor or the Executive Committee of the College of Fellows.
A. These Bylaws may be amended: (1) at the Annual Business Meeting by a vote of not less than two-third of those present, or (2) by letter ballot by a majority of those voting, provided at least 50 ballots are returned, subject to the limitations set forth in Article XII of the CSI Bylaws.
XI. Operating Procedures
A. The Executive Committee of the College of Fellows may establish such operating procedures as may be necessary to administer the activities of the College of Fellows, which shall not be in conflict with the Bylaws or operating procedures of CSI.
End of Bylaws
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